Event Services & Bookings
The primary purpose of these facilities is to serve the College 's academic and operational activities, however, they may also be made available to other community or educational groups for events that are conveyed in a reasonable manner without undue cost to the College and without undue interference to its activities.
Our Timeline
In order to assure our focus is on the Selkirk College community, we have implemented the following booking timeline:
- External events cannot be booked until September 15 of the new academic year unless they fall between May to mid-August or run on Saturday or Sunday.
- No bookings will be allowed during the first two weeks of September or January of during scheduled exam times.
First Steps
We are happy to help if your events meet one of the following criteria:
- Your event is educational
- Your event focuses on the community
- Your event is a summer program between late May and the end of July
- Your event is a high school graduation
We might not be able to help you if:
- Your event is in competition with Selkirk College
- Your event is not compatible with Selkirk College's mission and mandate
- Your event and space request does not comply with safety standards
- Your event is for a wedding, reception or party not related to Selkirk College business
External Events
These events are program and activities organized by educational or community groups not included in the organizational structure of Selkirk College. Activities that fall in this category are responsible for full event-related fees including facility rental, staff overtime, catering, etc. In general, non-Selkirk College/external events will require a contractual arrangement with the College.
In order to minimize liability risks, Selkirk College will require the outside organization to issue the College a Certificate of Insurance as outlined in the terms of the contract.
Event Scheduling Procedure
- Fill in a request to begin inquiry about availability and discuss fees and details for your event.
- Once the application is received by the Selkirk College Event Coordinator, it will be processed and a staff member will be in touch regarding its status.
- If your request is confirmed, you will receive a contract six weeks prior to the event. The signed contract is due back to the Selkirk College Event Coordinator office with the required paperwork, including the Certificate of Insurance (see above) and payment as stated in the contract.
- The Selkirk College Event Coordinator will stay in contact with you throughout the planning and execution of your event to assure that all the details are handled smoothly.
Selkirk College Fees
Selkirk College fees will be based on the type of space, the length of usage, and competitive market rates for comparable event space.
Events requiring out of the ordinary support services from Selkirk College operations such as catering, custodial support, maintenance set up, grounds, public safety, logistical services, media services, telecommunications, information technology and physical plant (i.e. electricians, carpenters, and plumbers) could be required to pay a support service fee.
***Rates below are subject to change. Rates for non-profit groups are half of the rates below.
Rates
| SPACE |
4 Hour Minimum |
Each additional hour |
Not for profit rates are generally 50% of rates listed below |
| Classrooms | $160 | $40 | Includes use of data projector/computer/screens |
| Theatre K-10 & S113 | $400 | $50 | Includes use of data projector/computer/screens |
| Computer Labs | $440 | $110 | Includes use of data projector/computer/screens |
| Staff Lounge | $400 | $100 | Includes use of data projector/computer/screens |
| Staff Lounge - Catered* | $160 | $40 | Includes use of data projector/computer/screens |
| Mary Hall & Cafeteria | $400 | $100 | Projector, screen not included in cafeteria |
| Mary Hall & Cafeteria* | $240 | $60 | Projector, screen not included in cafeteria |
| Gymnasium | $320 | $80 | Gym attendant included, A/V set up extra |
| MIR Centre | $560 | $140 | Custodial services included |
| Shambhala Music Hall** | $500 / 8 hours | $60 |
After hours Sound Tech not included in rate (price includes PA, room, custodial, front lighting, Sound Tech) |
*Catered by Selkirk College / ** Located in Nelson BC
| A/V Additional Fees | Rate |
| Portable Data Projector | $80 per day |
| Boomer Phone | $40 per day |
| Portable PA System | $60 per day |
| Portable Screen | $20 per day |
| Large PA System | $140 per day |
| One-Site IT / A/V Technician - recommened for weekends, conferences and after 4pm weekdays | $75 per hour |
Definitions
Internal Activities/Meetings - 75 per cent or more of the attendees/participants must be Selkirk College employees/students to qualify as a Selkirk College sponsored event.
Get Started Today!
After checking our Booking Guidelines, get started by filling out an Event Inquiry Form.
For more information about Event Services, contact Event Coordinator Monique Lalonde by email or call 250.365.1267.
Selkirk College Catering Menu
